Menu
Menu
The Constitution
ALUMNI ASSOCIATION OF KWARA STATE COLLEGE OF EDUCATION MODEL SECONDARY SCHOOL, ILORIN (2008 SET)
DEFINITION OF KEY TERMS
1."The Association" means The Alumni Association of Kwara State College of Education Model Secondary School, Ilorin (2008 Set).
2."The General Body" denotes members of the Association.
3."The Executive Council" or "The Executive" means the governing body of the Association.
4."Alumnus" is an ex-student of the school (2008 Set).
5." Honorary Member" is an individual other than an Alumnus appointed for worthy reasons by the General Body of the Association.
6.The "Annual General Meeting" or "AGM" is the Association members' yearly meeting.
7.The "Fiscal Year" of the Association will be from one AGM to the next.
PREFACE
Seeing the necessity to transition into a proper alumni body to work together for the common good of our alma mater and the society at large, we, the entire members of the Alumni Association of Kwara State College of Education Model Secondary School, Ilorin (2008 Set), under God, at this moment, create and enact this Constitution for the smooth running of our honourable Association.
I.This Constitution is absolute; however, the Constitution of the Federal Republic of Nigeria shall overrule it where applicable.
II.The name of the Association shall be "The Association of Kwara State College of Education Model Secondary School (2008 Set)," hereafter referred to as "The Association."
III.The Association is affiliated with Kwara State Model Secondary School, hereafter referred to as "Model."
The aims and objectives of The Association shall be:
I.To promote cordial relation between The Association and Model.
II. To seek and cultivate unity among members, regardless of age, sex, religion, political affiliation, ethnicity, social status, academic qualification, or any form of prejudice.
III.To promote academic and moral excellence in Model.
IV.To work towards the general betterment of Model.
V.To participate in the events of Model and assist the school in kinds and cash.
VI.To promote the wellness of members.
Membership of the Association shall be open to:
I.All persons who got admission into Model in 2002 and graduated in 2008.
II.All persons who got admission into Model in 2002 but did not graduate in 2008.
III.All persons who joined Model at any other point after 2002 and graduated in 2008.
IV.All persons who joined Model at any point after 2002 but did not graduate in 2008.
I.At the Executive's recommendation, the Association may appoint any persons associated with Model or the Association, for worthy reasons, as an honorary member for two years.
II.The two-years duration may be renewed.
III.Honorary members may include past and present staff of Model.
i.The Association may have Patrons as determined by the Executive. The Principal of Model shall be an ex-officio Grand Patron of the Association.
ii.Other staff of Model, as determined by the Executive, may be Patrons.
iii.There shall be only one Grand Patron and not more than two Patrons at any given time.
iv.The Principal of Model shall remain the Grand Patron for as long as he/she is the Principal and for as long as he/she is an exemplary figure.
v.The appointment of a Patron shall be for a period of one year. However, it is renewable.
vi.The Patron shall remain in office for as long as he/she is a staff of Model.
As defined in Section 3(i, ii, and iii), all Association members shall pay a one-time registration fee as determined by the Executive.
I.All members and honorary members are entitled to receive first-hand information about the Association and other helpful information and resource materials.
II.All members and honorary members have the right to participate in all activities and events of the Association.
III.All members and honorary members will be immediate beneficiaries of any assistance program or benefit scheme that the Association may initiate.
The Association shall establish and maintain a cordial relationship with:
I.The General Alumni Association of Kwara State College of Education Model Secondary School, Ilorin.
II.Staff and students of Model.
III.Patrons and other individuals that promote the interests of the Association.
IV.Other organizations and groups as determined by the Executive.
The Association shall be structured into two:
I.The General Body
II.The Executive
The General Body shall consist of all Association members as defined in Sections 3 and 4 of the Constitution. The General Body shall
I.Meet at least once a year at the AGM.
II.Be the strongest organ of the Association.
III.Adopt the majority vote rule in its deliberations. Where there is a tie, the Executive will break the tie by voting among themselves.
IV.Consider the budget and activities for the year.
V.Elect members of the Executives.
VI.Appoint legal advisors.
VII.Approve accounts.
VIII.Approve patrons and honorary members.
SECTION 11: THE EXECUTIVE
The Executive shall manage the running of the Association. The Executive shall
I.Have the power to constitute committees and appoint members of the General Body to carry out specific tasks as required.
II.Adopt the majority vote rule in its deliberations. Where there is a tie, the Chairperson will break the tie.
III.Receive funds, donations, and financial assistance from internal and external sources to accomplish its goals.
IV.Have the power to determine the expenditure and to disburse such expenditure as required.
V.Meet at least four (4) times a year, with the General Secretary issuing due notice at least seven (7) days before the meeting date. However, shorter notice is allowed in case of emergency.
The Executive shall constitute the
I.Chairperson
II.Vice-Chairperson
III.Secretary
IV.Assistant Secretary
V.Treasurer
VI.Financial Secretary
VII.Public Relations Officer (PRO)
VIII.Welfare Director
IX.Social Director
The Chairperson shall
I.Be the Chief Representative of the Association.
II.Preside over all meetings of the Executive and General Body.
III.Be a signatory to the Association's account(s).
IV.Have the power to delegate duties as necessary.
V.Have the power to call to order or to discipline erring members.
VI.Only cast a vote when there is a tie in meetings.
VII.Neither make nor second motions.
VIII. Have the mandate to ensure the goals of the Association are met in any calendar year.
IX.Shall exercise other duties as may be determined by the Association.
The Vice-Chairperson shall
I.Assist the Chairperson in carrying out his/her duties.
II.Act as the Chair in the absence of the Chairperson.
III.Become the Chairperson if the Chairperson is permanently unable to carry out his/her duties or becomes incapacitated.
IV.Act as the liaison officer between the Executive and committees, except when expressly stated otherwise.
V.Work directly with the Welfare Director and be responsible for the general wellness of the Association members.
VI.Discharge other duties as may be delegated from time to time.
The Secretary shall
I.Be the principal correspondent of the Association and shall conduct correspondences on behalf of the Association.
II.Have all the Association files, records, reports, and other such correspondences in his/her custody.
III.Keep minutes of all meetings of the General Body and the Executive.
IV. Issue out notice of all meetings to the General Body and the Executive at the directives of the Chairperson.
V.Prepare reports of meetings and dispense to all Executive members within seven (7) days after a meeting.
VI.Oversee the day-to-day running of the secretariat.
VII.Work with the Chairperson to oversee the smooth running of the day-to-day administration of the Association.
VIII. Perform other duties as may be delegated from time to time.
The Assistant Secretary shall
I.Assist the Secretary in the performance of his/her duties.
II.Carry out the duties of the Secretary if the Secretary is temporarily unavailable.
III.Become the Secretary if the Secretary is permanently unable to carry out his/her duties or becomes incapacitated.
IV.Take minutes at meetings of the General Body and the Executive and make same available to the Secretary.
V.Perform other duties as may be delegated by the Secretary or assigned from time to time.
The Treasurer shall
I.Deposit all monies in the Association's bank account(s) within seven (7) days of receipt.
II.Administer funds in response to the decision of the Executive and at the approval of the Chairperson.
III.Reconcile current bank statements with expenditures and give an up-to-date report at Executive meetings, AGMs, and as required.
IV.Be a signatory to the Association's account(s).
V.Work closely with the Financial Secretary.
VI.Perform other duties as may be assigned from time to time.
The Financial Secretary shall
I.Collect all monies on behalf of the Association and remit same to the Treasurer within seven (7) days of collection and keep an accurate record of same.
II.Prepare and present up-to-date financial reports of all monies collected to the General Body.
III.Work closely with the Treasurer.
IV.Be a signatory to the Association's account(s).
V.Perform other duties as may be assigned from time to time.
The Public Relations Officer shall
I.Serve as the link between the Association and the general public, and ensure cordial relationship between both at all times.
II.Be in charge of all diplomatic relations of the Association.
III.Always work to project the good image of the Association.
IV.Publicize all programs and meetings, and take other publicity initiatives for the Association.
V.Be responsible for all publications of the Association.
VI.Gather all information relating to or affecting the Association and pass same to appropriate organs of the Association.
VII.Work closely with the Chairperson to disseminate information.
VIII.Perform other duties as may be assigned from time to time.
The Welfare Director shall
I.Be responsible for the welfare of all the members of the Association.
II.Propose, organize, or coordinate any assistance program or benefit scheme organized by the Association.
III.Work with the Treasurer to prepare budgets for any incentive program or benefit scheme.
IV.Work with the PRO to ensure that any incentive program or benefit scheme is effectively publicized as necessary.
V.Perform other duties as may be assigned from time to time.
The Social Director shall
1.Propose, organize, and coordinate all social events of the Association.
2.Work with the Chairperson to plan events in line with the goals of the Association.
3.Work with the Treasurer to prepare event budgets.
4.Work with the PRO to ensure all events are effectively publicized as necessary.
5.Perform other duties as may be assigned from time to time.
The tenure of office for any Executive position shall be fixed at two years.
I.There shall be an election every two years, as stated in Section 14 of the Constitution.
II.Election shall take place at the AGM, or virtually if physical meeting is impossible.
III.All Executive members going for rerun must publicly resign from their current positions before the election.
IV.The Executive shall set up a five-member electoral committee at the AGM to conduct the election. This committee shall consist of members of the General Body who are not running for any office and/or members of the Executive who are not rerunning. At least 2/3 of the electoral committee members shall be from the General Body. However, in a situation where all Executive members are rerunning, all the electoral committee members shall be from the General body accordingly.
V.Only candidates who publicly indicate their interest or publicly accept nominations are qualified.
VI.At least three (3) members must nominate a candidate for such candidate to be eligible.
VII.At the discretion of the electoral committee, subject to the approval of the General Body, the candidates shall pay a certain amount to pick nominations forms. The offices of the Chairperson, Vice-Chairperson, and Secretary shall pay more than the rest.
VIII. At the discretion of the electoral committee, time shall be allocated to all candidates to present their manifestos before voting begins.
IX.Election shall be by secret ballot or as otherwise deemed appropriate by the electoral committee.
X.The majority rule shall be adopted; that is, the candidate with the highest votes will be declared the winner.
XI.Every Association member is eligible to cast a vote; this includes the candidates and members of the electoral committee.
XII.In a tie, the electoral committee shall immediately conduct a fresh election between the candidates so tied.
XIII.The electoral committee shall count the votes publicly, and the committee Chairperson shall announce the results immediately.
XIV.The newly elected members of the Executive shall be publicly sworn in by the electoral committee Chairperson.
XV.The new Chairperson shall dissolve the electoral committee immediately after the swearing-in ceremony.
XVI.The electoral committee Chairperson shall immediately remit all payments to the newly elected Financial Secretary.
SECTION 16: By-election
I.Suppose an Executive position becomes vacant due to resignation, disciplinary measure, or incapacitation; an ad-hoc electoral committee shall be set up within thirty (30) days to conduct a by-election to fill the vacant position.
II.The Excos, through the PRO, shall inform all the members of the Association of any vacant position and the reason for the vacancy.
III.Interested candidates shall pay a certain amount to pick the nomination form as determined by the electoral committee or in accordance with precedence.
IV.The ad-hoc electoral committee shall be a three-member committee with at least one member of the General Body.
V.Where a physical meeting is impossible, the by-election shall be conducted virtually.
VI.The result of the by-election shall be announced immediately after voting ends.
VII.The ad-hoc electoral committee shall be dissolved upon the swearing-in ceremony by the Chairperson.
The Association shall be funded by
I.Registration fees, monthly dues, contributions, and voluntary donations from members of the Association.
II.The Executive shall determine the fee modality after due consultation with the General Body.
III.Donations from patrons, partners, corporate bodies, companies, governmental and non-governmental organizations, and other fundraising activities as organized from time to time.
IV.The Association shall open and maintain at least one bank account. The signatories shall be the:
i.Chairperson
ii. Treasurer
iii. Financial Secretary
However, any of the two signatories above will suffice in the event of withdrawal, as long as the signatory of the Chairperson is appended.
At the discretion of the Executive, and subject to the approval of a two-thirds majority of the Executive, disciplinary action will be taken against any Association member who
I.Acts in any manner that brings the honourable Association into disrepute.
II.Holds the honourable Association in contempt.
III.Engages in any fraudulent practices.
IV.Gives out confidential information of the Association without approval from the Executive.
V.Publishes defamatory publications against the Association.
VI.Acts in any manner that is counterproductive and subversive to the progress of the Association.
SECTION 19: Quorum
I.At least ten (10) Association members, including the Chairperson or Vice-Chairperson, Secretary or Assistant Secretary, shall form a quorum for general meetings.
II.At least two-thirds of members of the Executive, including the Chairperson or Vice-Chairperson, Secretary or Assistant Secretary, shall form a quorum for Executive meetings.
III.However, suppose the quorum requirement for the above two is not met. In that case, the Chairperson or the Vice-Chairperson shall adjourn the meeting and reconvene after thirty (30) minutes, after which the members available will form the quorum.
I.While the Association is not a religious organization, prayers allowed at the Association's meetings and programs shall only be restrained to the Christian and Muslim faiths.
II.Every Association member shall pay monthly dues.
III.Every Association member shall be given a certificate of membership.
IV.Every Association member shall have a copy of the Constitution.
V.The Executive shall have the power to constitute and dissolve committees as necessary.
I.The Constitution shall not be amended in its entirety until at least five (5) years after its adoption.
II.Amendment of certain sections of the Constitution shall only be possible after approval from two-thirds of all Association members.
III.Any amendment that threatens the continued existence or interest of the honourable Association shall be null and void.